“If we attend continually and promptly to the little that we can do, we shall ere long be surprised to find how little remains that we cannot do.”
– Samuel Butler –
Productivity is the perfect combination of effectiveness and efficiency. It is how you are able to do as many tasks as possible utilizing minimal resources. Personal productivity is an essential characteristic that successful people develop over time. This is the reason why numerous authors target personal productivity so they can help readers groom themselves.
Regardless of who you are and what you do, being productive really helps lead a lifestyle. If you work to improve your productivity, you’ll not only be able to get over with your professional commitments as quickly as possible, but will be in a position to give friends and family quality time. That’s exactly how you develop a work-life balance.
Several individuals complain of professional work load and that they are often too tied-up with work that they hardly have time for family. Though it’s true in many cases, your organizational culture and management aren’t the only factors why you always feel pressurized. In fact, it depends more on your outlook regarding work and life.
If you are able to develop a few good habits and learn the art of personal productivity, you’ll forget you ever complained of being assigned more tasks than you could possibly do. It’s your perspective that makes a huge difference. We will reveal a few great tips and tricks to develop personal productivity. Keep reading.
Keep the Concerned Ones Informed
Constant distraction and frequent interruptions really kill your productivity as you lose concentration and focus in your work. Depending on the complexity of the task, a specific work environment is needed so that you can accomplish your task in the most effective and efficient manner.
If you are at home, your family expects you to spend time with them not with your office files. So if you work at home, they are likely to come to you often asking how long will it take for you to be free so they can spend time with you.
In such a case, it’s best to let them know when exactly you’ll be available so they let you concentrate on your work. The same is possible in the office too. Let your team know when you are working. Besides, it is extremely important to keep the clients and stakeholders informed too, when applicable. Email all the concerned individuals early if you won’t be available on a given day because of the nature of the work you are on.
It’ll help them plan accordingly. Some of them might talk to you ahead of time and others may wait for you to get free so they can contact you. It all depends on the urgency of communication. Keep them informed and concentrate solely on your work.
Set the Time Frame
A qualitative statement in this regard can never prove helpful, for instance, setting a target like, “I’ll work as much as I can today” or “I’ll keep working until I feel exhausted.” Statements like these fail to keep you committed to work because you can’t really measure the results then.
Instead, try setting quantitative targets, such as, “I’ll work on this project for 8 hours today” or “I’ll utilize the entire shift-time to complete this project.” A specific and measurable target always keeps you motivated and there you achieve productivity.
Work Differently Than on a Normal Routine
How about starting early in the morning, say at 4am? Needless to say that your energy level is really at its peak in the morning, so you can get several tasks done in less time. However, make sure that you have a good night’s sleep beforehand.
Recharge, Refuel, and Stay Fresh
Do not get involved in your work so much that you forget about your bodily needs. Pay attention to your level of comfort. Avoid sitting or standing constantly for long time periods. Take small rests often.
We know your work is important to you; your health is equally as important. Make sure you eat proper meals on time or at least take snacks at regular intervals while you work. Drink juices and lots of water so that you keep hydrated and mentally alert.
Unless you recharge and refuel yourself appropriately, you can’t really give your best shot at work. Ensure productivity by following this simple basic rule. The better you feel internally, the better you will be able to perform.
Advanced (Distraction) Tools
We thank technology a thousand times for making life easier. However, the same technical gadgets often turn out to be really distracting and productivity killers. Avoid answering emails or checking the social media updates you are constantly receiving on your smart phone.
Do take rest breaks but make sure the activity you are involved in during the break isn’t distracting. In fact, it should reinforce your motivation. For instance, consider completing a simple task related with an ongoing project.
It’s Just One Step Right Now
These tasks might seem monumental but they shouldn’t stop you from working. Just focus on what’s going on. Think about the only step you are up to at the given moment.
It might appear an inconceivable task before you start off. However, one thing that you must remember is that a journey of a thousand miles starts with a single step. Never let your inner fears overpower your motivation and productivity.
Keep pushing yourself until you are done! Increasing productivity demands determination, hard work, and of course reinforcing sense of accomplishment. Follow these tips and mark a huge difference in your performance over time.